Job Description

We are a dynamic and high-performing real estate team dedicated to delivering exceptional service to our clients. We are looking for a highly organized, detail-oriented Real Estate Assistant to manage operations, ensure seamless transactions, and enhance client experience. This is anoperations-focused role with no sales responsibilities. Responsibilities: Key Responsibilities: Operations & Client Care • Oversee each property file  from start to finish , ensuring all deadlines are met. • Provide outstanding client care by keeping clients informed, addressing needs, and ensuring a smooth transaction process. • Work closely with our in-house transaction coordinator to maintain organized, efficient workflows. • Manage  listing coordination —track deadlines, verify listing details, and ensure timely updates. • Handle  lead management , ensuring timely follow-ups and smooth communication with potential clients. • Keep the team organized through effective checklists, systems, and operational strategies. Administrative & Personal Assistance • Calendar management —schedule meetings, coordinate appointments, and ensure smooth daily operations. • Assist with personal assistant tasks as needed. • Be a runner—install signs, pick up keys from sellers, install lockboxes, and assist with tenant estoppel certificates. Marketing & Property Listings • Create offering memorandums for property listings. • Design and distribute  open house flyers and marketing materials. • Update and maintain listings on  Multiple Listing Service (MLS), CoStar, and LoopNet . • Assist in creating  PowerPoint presentations for meetings and events. • Support the planning and execution of  office events . Qualifications: • Must have executive assistant experience —strong organizational and administrative background required. • A valid real estate license is required. • Speaking  Spanish would be beneficial . • Strong ability to create and manage checklists and systems for operational efficiency. • Comfortable with  hands-on work , from administrative tasks to on-site responsibilities. • A passion for  organization and operations —this is  not a sales position . • Must possess a valid California driver’s license , a reliable vehicle, and must maintain and provide proof of current auto insurance sufficient to perform work duties About Company: We are a dynamic and high-performing real estate team dedicated to delivering exceptional service to clients.  What We Offer: A collaborative and supportive work environment.A structured, operations-focused role with a key impact on the team’s success.Opportunities for professional growth and development.

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